Registration

Registration Opens January 1

Early Bird Discount of $25 per camper per week if register before April 1.

2025 Schedule

How To Register

  1. Fill in all the information online. First will be about your camper and the week(s) they would like to be at camp, then will continue to forms (Household, Medical and Camper Information).

  2. In the Household Form: 

     a. Under the phone number for each parent/guardian who would like to receive the emergency alerts to pick up your camper, make sure to check the box: “I would like to receive text messages at this number.” Every camper must have at least one number checked. This will only be used to alert parents about emergency camp closures or other issues.

     b. In the Additional Information section under “How did you hear about our camp,” please use the drop-down menu to choose one of our new options (if you are a returning camper, then you will see your old choice, but please review the new choices and choose one of those).

   3. In the Camper Information Form: Electronically sign all necessary documents in Sign Now using the links here if you missed them:

• Camp Release (mandatory)
• Authorization to Administer Medication (only if needed because bringing medication to camp)
• Immunization Exemption (only if needed because do not have all the required immunizations)

   4. Make payment.

   5. In the Homepage: (green button at the top right), in the “View my Submitted Applications” section click on “View Details” and scroll down to “Document Upload”:

     a. Make sure to upload a recent/updated photo of your camper for safety purposes that only we will see.

     b. Make sure to upload your child’s Physician’s Form with Immunizations (this step is missed the most). 

    Do NOT wait for an upcoming appointment this year if your last one is within 18 months of the camp dates. You may be receiving this email if you submitted a form, but it did not meet all of the requirements. If you need to submit a new form, then email the camp at bcttdnc@gmail.com to have the old one removed. The form must show:

• The name and address of the practice.
• The visit occurred within 18 months of the camp session.
• The child may participate in activities/is not restricted from activities (or wording to that effect).
• Signature of the physician (electronic signature is fine).
• List all immunizations received and they must meet the requirements of the MA Board of Health (attached) or complete the Immunization Exemption form (Immunization Exemption).
• IMPORTANT: Make sure that it is an actual form that has a signature (even an electronic one) and looks like the sample on our website: https://www.tomdenneynaturecamp.org/documents/. This is what the camp inspector is looking for to approve your camper. Please do not send a report that you downloaded from the medical system. It needs to be the actual form that the office produces and that you give to the school.
• IMPORTANT: This needs to be in one document, so if you have multiple pages, then you can scan them together or use a snipping tool or other means. Also, zip files may not be used. 
• IMPORTANT: Make sure you hit the “Submit” Button as well as the “Upload” button at the end.

OTHER INFORMATION:

Late Fees (and how to avoid them):

Late Payment Fees: For a registered spot, payment must be done at the time of registration. If it is not done, then a late payment fee of $25 per registration will be added after one week. Refunds less a $50 administrative fee are available until May 1. After May 1 fees will be considered donations and used as scholarships for campers. If you are on the Waiting List, then once you are off it and offered a spot in camp, payment must be received or a late payment fee of $25 per registration will be added after one week.

Late Paperwork Fees: For both the registered and Waiting List spots, all paperwork listed above must be submitted (photo, Sign Now documents, physician’s form with immunizations) during the online registration process to complete the registration and hold your spot or a late paperwork fee of $25 fee per registration will be added after one week.

Late Emergency Texting Alert Fees: For the registered spots, the Emergency Alert System must be signed up for by each family during registration. If it is not done, then a late Emergency Texting Alert fee of $25 per registration will be added after one week.

When will you hear from us?
You will receive three separate confirmation emails from us:
1) Online registration portion confirmation
2) Online payment confirmation
3) Final confirmation from the Bolton Conservation Trust Tom Denney Nature Camp that your registration is complete. This final confirmation will only be sent once the above steps have been received, reviewed and approved. It will start with the red lettered word “Congratulations”.

What if you have a question?
If you have questions, please review the Frequently Asked Questions section of this website or contact the camp. The fastest way to receive an answer back is via email at bcttdnc@gmail.com. Otherwise, feel free to leave a voicemail message at 978-429-3004.

To view or revise your registration, log into your account.